Jobs and Volunteer Opportunities

Founded in 1997, Rooftop Films is an innovative grassroots non-profit film festival and production collective based in Brooklyn, NY. Rooftop has grown to become one of NYC’s leading film organizations serving over 48,000 audience members. Our mission is to engage and inspire diverse communities by showing movies in outdoor locations, creating innovative events, and renting equipment at low-cost to artists and non-profits.

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

Now Accepting Applications for the Following Positions:

VENUE MANAGER

JOB SUMMARY

Rooftop Films has grown tremendously over the last few years, and we are looking for a Venue Manager to take a crucial role in the production of the Summer Series. The Rooftop Films Summer Series runs every weekend, May – August, presenting 50 shows at over 19 different outdoor locations in NYC.

This is a flexible, creative position, employing a variety of skills. The Venue Manager will assist with in-office preparations for and on-site management of all Rooftop Films Summer Series screenings. Responsibilities include pre-season preparations, permitting, liaison to sponsors, execution of sponsorship activations, as well as supporting the Operations Manager in general event preparation and execution as needed. Rooftop screens in multiple locations that require unique event management systems and procedures; since there are many venues, each with their own particulars, certain basics change from venue to venue. This position reports directly to the Operations Manager.

The Venue Manager position begins in April through the end of August, ending one week after the last Summer Series screening, with the possibility of part time work before and after the season.

ROLES AND RESPONSIBILITIES

  • ON-SITE EVENT MANAGEMENT
    • Manage and lead event support staff and volunteers:
        • Set-up and manage box office/ticketing
        • Supervise load in and load out
        • Supervise chair set-up, tables and tents for Rooftop Films, bar, sponsors, etc.
        • Manage set-up and supervise staffing of Rooftop Films information and merch tables
        • Oversee crowd flow, ushering, security, audience relations, permit compliance, and safety protocols
        • Liaison with venue and their staff
      • Hospitality (talent, sponsors, etc.)
  • IN-OFFICE EVENT PLANNING
  • In collaboration with the Operations Manager, and other office FOH staff, the Venue Manager will be responsible for the following in relation to events:
          • Assist with securing venue and event permitting (D.O.B, Parks Dept., Catering, etc.)
          • Financial management: track and manage show related expenditures.
          • Communicate with other FOH staff to assist with prepping and packing show materials, creating signage and other logistics as needed
          • Attend weekly department meetings prior to all shows they will be supervising
          • Liaison with venues in advance of screenings regarding arrival, rain plans and other contingencies  
        • Create individual event information sheets for all Summer Series events
    • Summer Series “wrap-up” and paperwork at the end of the summer.

QUALIFICATIONS

    • Minimum 3 years event production, house management, venue operations management and/or film festival experience.
    • Possess flexibility, strong organizational, project management, writing and verbal communication skills.
    • Be culturally engaged. A familiarity with and interest in independent film is a plus.
    • An understanding and dedication to our mission.
    • Ability to thrive in a small team environment, to take responsibility and to meet tight deadlines.
    • Ability to work collaboratively with internal staff and external constituencies at all levels.
    • Supervisory/training experience preferred.
    • Basic computer skills required, including spreadsheets and databases; familiarity with Adobe Creative a plus.
    • Ability to work flexible hours as required, including evenings and weekends.
  • Understanding of and experience securing permits a plus.

Full Time Start Date: May 2019

HOW TO APPLY

We recommend you look over our website www.rooftopfilms.com to thoroughly learn about our organization. Then send a resume, cover letter, and references to: Kate Gellene, Operations Manager at jobs@rooftopfilms.com

Please note the position in the subject line. Applications must be received by April 26, 2019.

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Receipt of applications will be acknowledged via email. Not all applicants will receive interviews.

Salary is commensurate with experience.

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

ASSISTANT VENUE MANAGER

JOB SUMMARY

Rooftop Films is looking for Assistant Venue Managers to take a crucial role in the production of the Summer Series. Under the supervision of the Event Manager and senior event staff, the Assistant Venue Managers manage all front of house aspects of Rooftop Films events, including: event load-in/load-out, set-up and smooth execution of the box office, line management, implementing of safety procedures, and supporting the Venue Manager in general event preparation and execution as needed.

Assistant Venue Managers can expect to work approximately 20-30 hours per week over 2 or 3 days, with the possibility of more hours. The season runs between May – August 2019.

ROLES AND RESPONSIBILITIES

  • Venue Setup and Breakdown
      • Load in/out FOH Supplies (chairs, tents, stanchions, etc.)
    • Set up of all FOH aspects of the event, including: box office, seating areas, after-party space, and sponsor activations
  • Ensure smooth execution of the event, including:
      • Supervising volunteers
      • General customer service and hospitality
      • Crowd control and safety
      • Execution of safety/emergency plans
      • Box Office:
          • Oversee crowd flow and line management
          • Check in of pre-sale attendees and at the door sales
        • VIP and Rooftop Films member check-in
    • House Management:
        • Set-up of seating, merchandise and information tables
      • Supervise load in of attendees and reserved seating
      • Supervise ushering and monitoring attendees

Start Date: Late May 2019

How to Apply:

Applications are due no later than May 1, 2019. If you are interested, please send a cover letter and resume to jobs@rooftopfilms.com. Please include your last name and “Assistant Venue Manager” in the subject line of your email. Please also include links to all social media platforms (personal or otherwise) you’ve managed.

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

BOX OFFICE COORDINATOR

JOB SUMMARY

We’re looking for a Box Office Coordinator to take a crucial role in the production of the Summer Series. This is a flexible, creative position, employing a variety of skills. The position is full-time, working both in the office and on-site at our Summer Series shows on Thursdays, Fridays, Saturdays and some additional weeknights. The contract period is from May through end of August.

Under the supervision of the Operations Manager, the Box Office Coordinator will be responsible for overseeing online ticket sales, managing guest lists and ensuring smooth execution of the box office and line management on site at events, as well as supporting the Venue Manager in general event preparation and execution as needed. Rooftop screens in multiple locations that require unique event management systems and procedures; since there are many venues, each with their own particulars, certain basics change from venue to venue.

We are looking for someone creative, energetic, forward thinking, and committed. Strong organizational, communication, and customer service skills are a must, and previous box office and theater/house management experience is preferred. It is imperative that the person in this position be able to multi-task, manage time and people, be able to work collaboratively with internal staff and external constituencies at all levels.  He or she must possess solid writing and verbal communication skills, as well as the ability to think of new ways to impact our events and streamline processes.

RESPONSIBILITIES

    • Ensure smooth execution of box office and audience load in:
        • Manage set-up and supervise staffing of Box Office areas.
        • Oversee crowd flow and line management.
        • Oversee Box Office Assistant Venue Managers and line management volunteers.
        • Oversee check in of VIP guest list, members, and ticket buyers.
        • Work with Venue Manager and Assistant Venue Managers to manage on site sales and stand by lines.
        • Hospitality (talent, sponsors, VIP guest list, Rooftop Films members, etc.).
      • Assist the Venue Manager with other aspects of event execution as needed.
  • Event preparation and office responsibilities:
      • Track and report to event and senior staff, ticket sales and event attendance numbers on a daily basis.
      • Assist Operations Manager in maintaining membership database and ongoing membership communications
      • Create and manage VIP and special event invitations
      • Attend weekly department meetings.
      • Alongside the Festival Assistant, support the Venue Manager(s) in prepping and packing show materials, creating signage and other logistics as needed.
    • Summer Series “wrap-up” and paperwork at the end of the summer.

QUALIFICATIONS

    • Minimum 2 years event production, house management, venue operations management and/or film festival experience.
    • Possess flexibility, strong organizational, customer service, project management, writing and verbal communication skills.
    • Be culturally engaged. A familiarity with and interest in independent film is a plus.
    • An understanding and dedication to our mission.
    • Ability to thrive in a small team environment, to take responsibility and to meet tight deadlines.
    • Ability to work collaboratively with internal staff and external constituencies at all levels.
    • Basic computer skills required, including spreadsheets and databases; familiarity with Adobe Creative and online ticketing platforms is a plus.
  • Ability to work flexible hours as required, including evenings and weekends.

Start Date: April 29, 2019

HOW TO APPLY

We recommend you look over our website www.rooftopfilms.com to thoroughly learn about our organization. Then send a resume, cover letter, and references to: Kate Gellene, Operations Manager at jobs@rooftopfilms.com

Please note the position in the subject line. Applications must be received by April 19, 2019.

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Receipt of applications will be acknowledged via email. Not all applicants will receive interviews.

Salary is commensurate with experience.

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

FESTIVAL ASSISTANT

JOB SUMMARY

The Festival Assistant works closely with the Executive staff and Managers assisting with daily event and office tasks. The position is mainly in-office with occasional on-site work at events. The Festival Assistant reports directly to the Operations Manager.

The position begins full time in May through the end of August (wrapping one week after the last Summer Series screening).

ROLES AND RESPONSIBILITIES

  • Event Management/Weekly Screening Preparations:
      • Pack/unpack/re-supply screening bins before and after each screening. These include: signs, sponsor materials, info table materials, merchandise and other non-technical screening materials.
      • Communicate with all departments on screening material needs and other logistics as needed.
      • Monitor and maintain screening supplies (merch, signs, etc).
      • Create and maintain an efficient materials packing and re-supplying strategy.
      • Work with Technical department staff and oversee load out of materials from the office.
      • Assist with creation of individual event information sheets for each event.
    • Assist with other preparations for screenings as assigned by supervisor.
  • Office/Administrative Tasks:
      • Assist with communication with various outside stakeholders including sponsors, members, donors, venues, and general public.
      • Answer phones and reply to general information emails.
      • Assist with supervision of summer interns.
      • Complete out-of-office errands.
      • Monitor and maintain office supplies.
      • Attend and minute department meetings.
      • Assist staff with financial tasks – collect, organize, file and report cash/credit card receipts.
      • Assistant staff with fundraising tasks including membership processing and database management.
      • Assist with other office tasks as assigned by supervisor.
    • Summer Series Wrap Report and paperwork at the end of the summer

Start Date: May 6, 2019

HOW TO APPLY

We recommend you look over our website www.rooftopfilms.com to thoroughly learn about our organization.

Then send a resume, cover letter, and references to: Kate Gellene, Operations Manager at jobs@rooftopfilms.com

Please note the position in the subject line. Applications must be received by May 6, 2019.

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Not all applicants will receive interviews.

Salary is commensurate with experience.

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.


SUMMER INTERNSHIPS

Rooftop Films is seeking interns for our 2019 Summer Series. A great opportunity for film, arts administration, nonprofit management, and marketing students as well as young filmmakers: learn how a non-profit film festival works and see hundreds of great movies. We welcome students finishing their 1st year of college (or age equivalent) or above and all graduate students.

Internships are not paid, but can be done for school credit. Find out your school’s internship or field work credit requirements and we will work with you to accommodate them. Our offices are on the border of Park Slope and Gowanus, near the R, F and G trains in Brooklyn, so please apply only if you will be able to handle that commute.

Applications are due no later than Wednesday, April 17, 2019.

FESTIVAL MARKETING INTERNSHIP (4 Positions Available):

Festival Marketing Interns will work closely with the Communications Manager and Festival and Programming Coordinator to help plan and manage all aspects of running and promoting a non-profit film festival. Their primary tasks include:

Festival Marketing and Publicity:

    • Research, identify, and liaison with potential community partners for Summer Series events
    • Generate content for, help manage, and analyze Rooftop Films’ social media accounts
    • Assist in the production of press materials, including press releases, media alerts, and contact databases
    • Coordinate and implement the distribution of promotional materials across NYC
    • Monitor film/entertainment sites for relevant social media/outreach content
    • Participate in institutional fundraising and development efforts
    • Pre-screen and quality check film programs before events
    • Help maintain film databases
  • Contribute to the Rooftop Films Blog

On-site Event Coordination:

    • Assist Volunteer Coordinator and Venue Managers in event management:
        • Help set up and break down venues
        • Organize box office and merchandise sales
      • Act as point-of-contact for volunteers
    • Contact, correspond with, and assist in accommodating filmmakers and producers at Summer Series events
    • Pre-show prep
    • Generate social media content live from events
  • Occasional event photography

Qualifications:

    • Candidates must be able to receive college or university credit to participate in this internship.
    • Candidates must have experience with:
        • Microsoft Office
        • Google Suites
      • Managing social media accounts (particularly Facebook, Twitter, and Instagram)
  • Bonus points for candidates with experience using:
      • Airtable
      • Adobe InDesign
      • Adobe Photoshop
      • Video editing software, such as Final Cut
    • Digital photography

Festival Marketing Internship candidates would be expected to average two days a week in the office and one evening show per week, but generally the more time you can commit the better.

Start Date: Late May/Early June 2019

How to Apply:

Applications are due no later than April 17, 2019. If you are interested, please send a cover letter and resume to intern@rooftopfilms.com. Please include your last name and “Festival Marketing Internship” in the subject line of your email. Please also include links to all social media platforms (personal or otherwise) you’ve managed.  

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

VIDEO AND CONTENT INTERNSHIP (2 Positions Available):

Video and Content Interns work closely with the Communications Manager and Print Traffic Coordinator to plan, produce, and maintain the flow of media during the 2018 Summer Series. Their primary tasks include:

Video and Marketing Content Production:

    • Work with the Communications Manager to generate marketing content including:
        • Summer Series trailers and video highlight clips
        • Digital graphics for social media
        • Print materials such as posters and flyers
      • Articles for the Rooftop Films Blog
    • Assist with Print Traffic Coordinator with deliveries of film masters
    • Pre-screen and quality check film programs before events
  • Maintain and organize the Rooftop Films media and photo libraries

On-site Event Photography

    • Learn about music, film, and event documentation by attending and photographing our Summer Series programs (45+ outdoor, enhanced film screenings taking place across New York City)
    • Work with the Communications Manager to document event highlights and sponsor activations
    • Organize and shoot Q&As, musical performances, and interviews with filmmakers
  • Generate social media content live from events

Qualifications:

    • Candidates must be able to receive college or university credit to participate in this internship
    • Candidates must have proficiency with:
        • Final Cut Pro
        • Adobe Photoshop
        • Adobe InDesign
        • Adobe Premiere
        • Macs and Quicktime video codecs
      • Digital photography
    • Media management skills/ability to track and organize high volume workflow
    • Interest in and eagerness to learn the technical aspects of video and graphic design
  • Knowledge of DVD authoring (DVD Studio Pro / iDVD) is a plus

Video Production Internship candidates would be expected to average at least two days a week in the office and one evening show per week, but generally the more time you can commit the better.

Start Date: May 2019

How to Apply:

Applications are due no later than April 17, 2019. If you are interested, please send a cover letter, resume, and portfolio (can be a link) to intern@rooftopfilms.com. Please include your last name and “Video and Content Internship” in the subject line of your email.

NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.

Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.

VOLUNTEER OPPORTUNITIES

As a non-profit arts organization, Rooftop Films depends on volunteers like you for its growth and success. Working with Rooftop is a great opportunity to see fantastic films and live music, find out about the inner workings of film festivals, and meet the Rooftop staff and the filmmakers.

Rooftop consistently needs volunteers for over 40 shows during our Summer Series. Now, during off-season, we still have plenty of events happening! Most shows are on Friday or Saturday nights, with some special ones on Wednesdays and Thursdays. Volunteers can help out at as many or as few shows as they are available for.

If you are interested in volunteering please register here.

(Just follow the link, click “Join Organization” in upper right hand corner, then select “register new account.”)

Already registered with us as a volunteer? Click here to log in to your account to register for shifts.